I was looking back at some of the pre-COVID ideas I was working on. I started mining some of the marketing materials I've been building and came across something that shared ideas around types of meetings and how they could and should be productive.
In essence, it suggested there are 3 types of meetings: tactical, social, and creative. When looking at the suggested ways to use each type of meeting to gain the most value it was clear to me that you need to recognize who you should be inviting to each type of meeting and to be mindful of the relationship you are creating with these people.
The tactical meeting is called and has the following criteria to be successful: focused, short and action-oriented. It seems to me that this meeting would be most meaningful to those who you might call the "doers". In fact, having a more visionary/long-term thinker in the room would likely distract from the progress the doers would be trying to achieve and would also likely de-motivate the big picture thinker because they would feel limited in their contributions to that meeting.
The social meeting is one that is all about checking in on each other and bringing a team together. They also tend to be brief but genuine and should have a bit of inspiration included. Because of what is intended here the room should be full and the whole team included. That said I would suggest that the team be well thought out. Effective and impactful meetings like these lose that authenticity if the group is too big. To feel part of a team everyone needs to be included and this meeting is on the short side. As such, and to be mindful of these relationships, ensure the team is full of those that add value and can actively recognize their own role, do not be inclusive just for the sake of being inclusive. This is a topic for another time but if a team is just thrown together without intentionally thinking about why and for what purpose it will be felt by everyone on that team.
Finally, the creative meeting is one where you could err on the side of being inclusive just for that purpose. Bring everyone together and strive for creating solutions to your identified issues or encourage a brand new initiative that might be a bit bold. Stress interactivity. From a relationship perspective, you will need to be aware of all the different personality types in the room and tap your most skilled facilitator(s) to ensure all that care to share can do so.
On the whole, do not meet just for the sake of meeting. This time together should be intentionally focused to produce something and, to the point being made here, be cognizant of the relationships being built. It should come as no surprise that the success of any organization can be tied directly back to the state of the relationships within that place. Other factors obviously also contribute but all things being equal the organization with the strong relationship-focused culture will outperform one where it is not a focus. I suggest keeping this in mind when planning your meetings into the future. Be intentional.
Be well. Namaste friends.